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Important Update: Mandatory Microsoft Multi-Factor Authentication (MFA) for Azure Users

Important Update: Mandatory Microsoft Multi-Factor Authentication (MFA) for Azure Users

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Starting in July 2024, multi-factor authentication (MFA) will be mandatory for all Azure users.

What is MFA?

MFA requires users to provide two or more pieces of evidence to verify their identity before accessing a service or resource. It adds an extra layer of protection beyond the standard username and password authentication.

Why is MFA important?

  • Enhanced Security: MFA significantly reduces the risk of unauthorized access and data breaches.
  • Effective Defense: According to Microsoft, MFA can block over 99.2% of account compromise attacks.
  • Phishing Prevention: It helps prevent unauthorized access due to phishing, credential stuffing, and other attacks.

What to Expect

  • The rollout will be gradual and methodical to minimize impact on your use cases.
  • You’ll receive specific roll-out dates via direct emails and Azure Portal notifications in the coming months.

Take Action Now

If you prefer not to wait, you can set up MFA now using our recommended solution:

Set up the Microsoft Authenticator App as your Verification Method

Need help or have additional questions? Our team is available to help! 

IT Security

What Is IT Compliance and IT Security

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IT compliance and IT security are two key issues for every business. Many believe they are interchangeable, while others routinely mistake one for the other. They are not the same thing, but when used in tandem, they can maximize online security and reduce the chance of data breaches and other threats. In this blog, we will clarify which is which and discuss why you should consider both.

IT Security Definition

IT security, as the name suggests, is making sure the IT infrastructure of a business or organization is safe. Also, IT security experts usually have two main goals when preparing a security plan. First, it should be able to stop cyberattacks that harm the system or endanger the company’s data. Second, it ought to offer a way to reduce harm if attackers get past the defenses.

We must consider a few important factors while developing an IT security plan. The integrity of the system, the confidentiality of sensitive data, and the accessibility of crucial data and systems are a few of the most significant ones.

When we consider these objectives, it is easy to see that IT security entails the application of best practices to ensure the security and protection of a company, regardless of the sector or size of the firm.

What Is IT Compliance?

IT compliance relates to meeting the demands of a third party for the company’s operations or services to be accepted. For example, governments have tech policies that businesses must follow to work legally under their control. There are also specific IT regulations that businesses must follow. Meeting a client’s or customer’s contractual obligations is another aspect of IT compliance.

IT security and IT compliance frequently overlap. Much of the criteria is concerned with safeguarding the organization’s data and systems. However, the goal of IT compliance is to adhere to the rules. If you don’t fulfill these demands, a potential client might not choose you.

What Are the Variations of IT Security and IT Compliance?

Although they share certain similarities, there are three key differences between IT security and IT compliance.

  • What They Guard

We use best practices for IT security to protect your company’s data and IT infrastructure to the extent possible. IT compliance protects the operations of your business and makes sure that all laws are followed so your business will run smoothly and without problems.

  • Who They Help

IT security processes are important for your business because they keep your network and data safe from threats on the internet. Also, IT compliance has other benefits, but the purpose is to meet the requirements of a third party.

  • What They Do and How

IT compliance is usually done when a third-party gets to set the requirements and when those requirements are met, the job is done. On the other hand, IT security needs constant upkeep. It might need to be updated and improved often to meet the changing needs of your business.

It is preferable to hire professionals when you need help with either of these parts of your business than to handle it yourself if you have no training or expertise. Our IT professionals several years of security and compliance experience.

If your business has already been the target of a cyberattack, please give us a call, and we will get to work right away! We can help you quickly recover by developing a sound strategy to keep your data safe. In the meantime, download our free Ebook to learn Ten Tips on what to do after you’ve been hacked.

pii

Protecting Your PII From Hackers

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The term “personally identifiable information,” or “PII,” refers to any information that can identify a particular person. If an unauthorized party steals your PII, it could use it for illegal activities such as breaking into secured areas, making unlawful transactions in your name, or even stealing your identity entirely. You must have some knowledge about protecting your personally identifiable information to prevent any unfortunate situations from occurring. Both online and offline executions of this procedure are required.

Physical Measures to Protect Your PII

Even though we now conduct most of our business online, if you are not vigilant, hackers can still access a lot of your physical data. Your name, address, and bank or credit card account numbers are all found on postal mail, account statements, and utility bills. As a result, you must protect these records from data thieves.

Discreet Storage

The secure storage of your papers is an important step in securing your personally identifiable information. Start by installing a lock on your mailbox, which is now required. You can also use a private PO Box where only you have access to your mail. It’s also wise to store your vital papers in a fireproof safe at home rather than a cardboard box or dresser drawer.

Look Over Your Mail

When you get your bills and account statements, look them over carefully to see if there are any strange charges. Even better, instead of waiting for the bill to arrive in the mail, you can check your statement online regularly. Because your PII is frequently included in mail, mail theft is a widespread problem.

Employ a Shredder

Even if you no longer need your bank statements or other financial records, never throw them away. Dumpster diving is a common habit among hackers as they look for any data that will aid in their nefarious activities. Purchase a personal shredder that you can use to dispose of confidential documents safely.

Keep Your PII Safe Online

Since practically everything is now online, hackers can access data much more easily. To protect your PII, you must navigate the web with extreme caution.

Select Reliable Passwords

Strong passwords combining letters, numbers, and other special characters will make them difficult to crack. For increased protection, change your passwords at least once every month.

Use Just One Credit Card

The likelihood that a hacker may use your cards for illegal activity increases with the more cards you use for online purchasing. Reduce this risk by using just one card, this will keep your PII safer and less likely to be stolen.

Browse With Care

Always be on the lookout when you are browsing the web, reading your email, or accessing your social media accounts. Ignore pop-ups and don’t click on dubious links or attachments as they almost certainly contain malware.

PII: What to Do If You Believe You Have Been Hacked

Even if you have taken all the precautions to protect your data, there are some important things that you need to address immediately. We firmly advise that you adhere to our 10-step action plan rather than erupting into a full-blown panic. The advice in our Free ebook will put you on the path to recovery much more quickly and give you a decent chance of recovering your data and restoring total control of your network, even if you might initially feel helpless. Check out the many helpful tools we have by giving us a call, if you want to learn more about securing your network and safeguarding your personally identifiable information.

Disaster Recovery

Importance of a Reliable Disaster Recovery Plan for Your Business

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Running a business is not always a smooth-sailing operation. There are often things that could go wrong regardless of how cautious you are or how hard you abide by the so-called rules. Because of this, you should have a good backup and disaster recovery plan in case a disaster happens, like an accident or a cyberattack.

There are plenty of BDR solutions for different businesses. You must find the one that fits your needs and will protect your network and data in the best way possible.

Understanding Backup Disaster Recovery

All businesses deal with important information, like details about transactions, private information about employees and customers, and so on. Part of good business management is providing ample protection for all the data.

As you run your business, there will be a lot of things that can cause you to lose or damage data. Natural disasters are among the reasons, like severe storms, flooding, fires, and similar events. Equipment failure can also damage your system, like if an unexpected electric surge fries your hard drives.

These days, however, the most common cause of network and data disasters is cyber-attacks. Malware can lead to the theft or destruction of sensitive data. We’ve seen terrible things happen that forced businesses that weren’t ready or protected to close.

Why Are Backup Disaster Recovery Solutions Important?

Reliable BDR solutions play several roles in the security and protection of a business. One of the best ways to use them is to be sure that you can keep running even after a disaster. Depending on the damage, your business might not run at all or only partially after a disaster. But once you roll out your disaster recovery solution, your business can operate as usual.

Likewise, having a sound disaster recovery plan will minimize financial losses for your company. For example, it will reduce expenses on data restoration if you have secure backups. It will also reduce the time that you can’t conduct transactions and generate sales, like when you temporarily don’t have a website that works properly.

Competent Disaster Recovery Specialists

To create a successful recovery plan, you must recognize the essential elements. First, you need to find a team of experts that you can trust and who can give you the technology, protocols, and training you need to prevent data loss and fix any damage caused by disasters. Part of their function is to get your business back on its feet in the event of such disasters.

Risk Evaluation System

Businesses face varying degrees of risk that a specific disaster will occur. A reliable risk evaluation system will help you understand which disasters are most likely to happen and what the best plan of action would be if something were to happen.

Identification of Critical Assets

In the aftermath of a disaster, your business will go through a recovery and rebuilding process. You must identify quickly and prioritize the most critical assets in this recovery process.

Secure Data Backup

Before anything happens, you should already have safe copies of your data, preferably in multiple places. In a disaster, your backup recovery process must be able to get to your data. This step is important, as a result, it can help you restore lost or damaged files.

Final Thoughts

Now that you are aware of why disaster recovery is such a crucial part of running a business, waste no time and start planning your business recovery strategy today. Better yet, locate a managed services provider that specializes in backup and recovery.

And don’t forget that training your employees in cybersecurity is an important step to your protection. if you need to learn more get our Free ebook, so you can better protect yourself and your business!

We have the most reliable backup and disaster recovery services that are tailored to fit your business. Call us today, and we’ll start working on the best solution for your business.

Risks of Working from Home

Addressing the Cybersecurity Risks of Working from Home

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A remote workforce has become the norm since the pandemic. Even now that we consider it safe to return to office work, many businesses have maintained the remote work setup because of the advantages. However, the risks of working from home also bring issues that need attention so as not to risk the company’s network and data.

What Are the Cybersecurity Risks That Come with Working from Home?

There are risks when working from home. Workers lack the usual protective measures used in an office network. Many workers use their home networks and may also use the same device for both work and personal things. Because of this, there are a lot of security issues that can arise and possibly cause damage to the company.

The Risks of Vulnerable Personal Networks When Working From Home

You can keep your home network protected by regularly updating your antivirus software. However, most people do not realize there is also a need to update their router software. Without doing this, you will make your home network, and sadly your work data, open to the prying eyes of online criminals. Which can risk your company data when working from home. 

Greater Reliance on Technology

Now more than ever, we rely heavily on online tools for doing all kinds of business. Besides the basic emailing and sending of files, Almost everything else gets done using digital technology, from video calling to banking to fulfilling orders. This widespread use of online tools gives higher risk when working from home. As a result, hackers have more opportunities to hack company records.

Lack of Cybersecurity Awareness

In the office setting, IT people take care of any cyber security issues. Thus, employees do not take such matters too seriously as it is not their primary work, although they are still liable. You must train them in cybersecurity and be sure they are aware of potential issues when working at home. But, this is not the case since most employees still lack adequate skills and knowledge to avoid these cybersecurity threats.

Fatigue and Lack of Focus

Human error is still the most common cause of data breaches, and this is especially true in a remote work setting. Studies have shown that almost 40% of work-from-home employees feel really tired in the remote work setup. In addition, they also need to juggle home chores, which reduces their focus on applying cybersecurity protocols and makes them lax in their judgment. All these things combined can greatly increase the chance of remote employees exposing the company’s confidential files to hackers by accident.

Risks of Weak Passwords When Working From Home

In trying to bypass company networks through remote workers, hackers will try to crack the user’s passwords. It is the easiest method, and it just so happens that many people still use weak passwords, even for sensitive accounts.

The Risks of Using Personal Devices When Working From Home

In the typical office environment, employees will use computers sent by the company with current malware protection. When working at home, however, people use their laptops or smartphones. These are likely to have less than adequate IT security measures installed, like data encryption.

Making Remote Work Safer From Cybersecurity Risks

There are many benefits to working from home. If you feel this is the best strategy for your company, go for it. However, make sure that all remote processes are completely secure. This step is where we can help!

Since we are focusing on cybersecurity this quarter, we have developed a  Free Ebook for you and your employees to read. Not only is the ebook fun, but it counts toward your Employee Cybersecurity Training!

Our cybersecurity experts can equip your company and your remote workers with the skills and technology to stay protected from malware attacks and other online threats. Contact us to learn more about our comprehensive and fully customizable cybersecurity services today!

Cybersecurity risks

New Cybersecurity Risks: Are You Prepared?

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The ongoing development of digital technology has been highly beneficial for businesses globally. Processing data is faster, reaching customers is much easier, and everything is much more efficient. But with these benefits, there is also a growing cause of concern with cybersecurity risks. Hackers have access to the same advanced tech. They have used it to their advantage to get private information.

What Are the Top Cybersecurity Risks Today?

Each year brings with it new trends in terms of online risks. If you are a business owner, stay aware of the latest threats to keep your business safe and protected. Here are some of the newest threats you should know about.

Vehicle Hacking

Many cars today come with software that makes travel more efficient and safer. It is ironic, though, that these new safety features also bring with them a different safety hazard.

With the wireless tech used in these systems, users can also become exposed to several threats. Hackers will target the most unsecured of these systems to tap into the mic or even secure control of vehicles. If you plan on using this tech, be ready with suitable cybersecurity measures to counter these threats.

Artificial Intelligence

For some time now, AI has helped to create security systems, such as face detection. But AI is also being used by hackers in this modern time. Some AI-based malware can bypass advanced security protocols and secure access to private information.

Mobile Malware Attacks

The growth of cell phones in the last decade has been amazing. Today, almost everyone owns a mobile device. Many people even have two or three that they use, not just for personal use but also for work purposes.

Naturally, hackers are taking advantage of this growth. Not only are there millions of prospective victims, but most mobile devices are not even that protected. That is why this community is a gold mine for hackers to collect your data.

Cloud Threats

The cloud is another place for new risks. There have always been strict security measures applied on clouds because they can be risky. But with the increased use of these online comes an increased risk of data leaks or unauthorized access.

Cloud apps come with security protocols. However, as a business owner, you should have your own cyber security measures in place for added protection.

Human Error

Amidst all the new cybersecurity risks, the fact remains that human error is the most common cause of data and network security issues. Even with the most advanced security measures, your company will still be at risk for attack unless you educate your employees.

Businesses must conduct training regularly for their employees. Likewise, it is wise to do constant surprise readiness checks to see how aware and prepared your staff is to handle online threats like phishing and malware attacks.

Preparation is the Best Defense Against Cybersecurity Risks

New cybersecurity risks will always appear, and there’s not much we can do about it. Make sure your business is as protected as it can be from these modern threats.

We can help your defences in multiple ways. Can set up the most secure cybersecurity system for your company. Equip you with the knowledge and skills to protect your data and network. We can train your staff. Turn them into an efficient first line of defence against any online threat.

If you are ready to take your defences to the next level, call us and we will set you up. And you can start your new Employee Training today and have everyone in your office check out our Free Ebook! It’s a great first step in protecting your data.

Malware

Understanding Why Malware is Such a Huge Threat

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Malware has become a familiar term for computer users, and this is not such a good thing. They coined the term back in the 1990s and it is a combination of the English words “malicious” and “software”. As its etymology suggests, it refers to harmful programs meant to deal with damage to systems, often to gain access to confidential data. These threats are very widespread and are becoming an increasingly serious cybersecurity threat.

Common Types of Malware to Watch Out for

Over the years, hackers have developed new types of malware. To stay protected, one of the first things we need to do is to be aware of these threats and how each of them works.

Viruses

Computer viruses work in the same way as viruses that cause people to get sick. When you open a nefarious file, which can happen even with a single unintentional click, the virus that is attached to it will infect your computer. It will replicate itself within your system and attach itself to other programs. Just like a regular virus, it will spread across different computers until the entire network is infected.

Spyware

The purpose of spyware is to peek into confidential data. It attaches itself to legitimately downloaded files, and once it is inside your system, it reports information like passwords, account names, bank details, and so on, to a separate website. Often, you can tell if spyware has infected you if your computer slows down considerably.

Adware

Do you ever notice those annoying pop-up ads that show up while you are using your computer? It’s hard not to. Sometimes they tell you your computer is now infected, or you have won a prize. This malware will start showing up after you have downloaded something from an unsecured website. The adware pop-ups are not dangerous in themselves, but when you click on them, they will get a lot more hazardous quickly.

Ransomware

Ransomware attacks have multiplied tremendously in recent years, along with the rise in popularity of cryptocurrencies. What these do is freeze your network or data without actually causing damage just yet and release it only after you have paid the ransom that the hacker is demanding. But if you refuse to pay the ransom, what usually happens is the hacker will delete all your data from the device that is the hostage.

Botware

A new type of malware that is rapidly becoming quite popular, botware renders your computer immobile by inundating it with denial-of-service attacks. One effect of botware is that it makes your CPU run ceaselessly, causing a noticeable surge in your electricity usage.

Malvertising—A New Type of Malware

Aside from the common malware that we described above, there is also a new type of malware that might be worthy of its own category. This is called “malvertising” today.

Instead of attaching themselves to downloadable programs and such, malvertising piggybacks onto legitimate advertisements. The perpetrators use legit ads to spread malware through auto-redirecting ads. When you come across these redirecting ads, you will find yourself on a phishing website before you know it.

Cybercriminals that use malvertising prefer larger ad networks because they distribute a higher volume of ads. It is very difficult for these networks to keep a very close eye on every single ad they display. That is what the malvertisers are banking on. If no one notices they were able to infiltrate the script of ads and add their encrypted code, they can easily use this to install more dangerous malware into the victim’s network.

Final Thoughts On Malware-

Eradicating malware is an impossibility because there are always new ones being developed. But the good thing is that we can stay protected by being vigilant and prudent in all our online dealings.

If you want to learn more about malware and how to protect your business from it, just give us a call. We can give you a full lecture on online threats, conduct employee training, and bolster your defenses against all kinds of malware. Start your new Employee Training today and have everyone in your office check out our Free Ebook! It’s a great first step in protecting your data.

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Phishing

Quiz Time: How Protected Is Your Business against the Threat of Phishing?

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Have your employees take this simple quiz and find out if they have what it takes to keep your company safe from phishing attacks-

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In the last three weeks, we have been discussing phishing attacks. We have talked about what they are, the different forms they take, the telltale signs of an impending attack, and specific steps you can take to protect your business. Given everything you now know, you should be able to tell if your employees can protect your business.

Having the right information is very important indeed. But often, the level of what you know has nothing to do with how you will react when hypothetical situations become reality. Take your employees, for instance. Let’s say you have trained them repeatedly on how to handle phishing attacks. If you want to find out if they can apply what they have learned, the simplest thing to do would be to test them and have them answer the following questions.

 

A Brief Quiz on Phishing

The following are some statements that have to do with phishing. Consider each one carefully and identify whether the statement is TRUE or FALSE.

  1. If you feel that you have been a victim of phishing, it is best to keep it to yourself.
  2. Incredible prize offers and deals that appear to be too good to be true are likely to be scams.
  3. Almost 88% of data breaches result from human error.
  4. Cybercriminals collect about $1.5 billion through phishing annually.
  5. Spam messages full of grammar and typo errors have consistently made good business sense for scammers.
  6. Sending millions of emails is an expensive task.
  7. You can protect yourself from phishing by validating emails before reacting to them.
  8. In managing your company’s social media accounts, accepting friend requests from anyone will help you generate more business leads.

 

Quiz Answers

  1. False

It’s quite surprising to know that a lot of employees feel embarrassed if they feel they have been phished. They probably think that it is their fault and that someone might blame them for exposing the rest of the company to online threats. It is necessary to report any phishing threat to your supervisor and the IT department so that they can take measures to remedy the situation and minimize further risk.

  1. True

Greed is one of the most effective ways to lure people into making poor decisions. If you get an email or text message saying you won something, think twice before clicking the link to claim the prize.

  1. True

It’s alarming to know that this number is increasing every year. The good news is that we can easily prevent these errors with sufficient employee training and education on phishing attacks and other online threats.

  1. False

Unfortunately, the number is even bigger. Phishing scams collect approximately $1.5 trillion dollars every year!

  1. True

Strangely, the poorly written emails that hackers send, which are riddled with all kinds of errors, have worked very well for them for many years.

  1. False

Online criminals can afford to send out email blasts to millions of recipients because it is very cheap for them to do so, costing just a few dollars for the entire batch.

  1. True

Before opening each email, you need to check the email address of the sender. If it’s someone you don’t know or if the domain looks suspicious, it’s best to just ignore the email.

  1. False

It’s tempting to accept friend requests from anyone because the more followers your company has, the better it is for marketing, right? Not necessarily, especially with the rampant online attacks that are going on these days. You should only accept requests from users validated by someone from within your company.

 

Evaluating the Results

After gathering your employees’ responses to the quiz, you will have a better picture of how they would react in the event of an attack. If they got a perfect score, then your business is in good hands! If the score is not so good, it simply means there is a need for more intensive training, and that is something we can help you with.

We conduct full-scale employee training to protect businesses like yours from phishing and other kinds of online threats. Start your new Employee Training today, and have everyone in your office watch our Free Ebook!

If you feel you need to boost your defenses, give us a call. We will schedule a free consultation right away to discuss what we can do for your company.

Phishing

Protect Your Business from Phishing Attacks

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Phishing is a severe issue that is becoming worse. Hackers continue to improve their ways even as IT professionals work to develop more effective defenses against online attacks. What should a business owner do? Is it possible to defend your company against these increasingly damaging phishing attacks? Thankfully, there is, and that is what we will discuss today.

It is crucial to have a current security system in place to protect your data and apps. You require a solid firewall, up-to-date antivirus software, a thorough disaster recovery plan, and other security measures. More than this, you can take advantage of the many other highly efficient methods for safeguarding your company from phishing attempts, such as the ones listed below.

Password Policy

A password protects your sensitive data from the spying eyes of hackers. Passwords must be unique and challenging to break. When a user needs to create a new password, impose some restrictions. And change the passwords frequently to remain safe.

It’s best to create secure passwords randomly using a mix of capital and lowercase letters, numbers, and special characters. The ones that use the user’s genuine name, birthday, or other publicly available information that can be simple for anyone to figure out are the worst.

Consistent Staff Training

The secret to your data’s security rests in the hands of your staff. Hackers use phishing emails and other communication channels to find a way into your business. A small error could have serious repercussions, including data loss and disruption of corporate operations. If your company regularly trains personnel in cybersecurity best practices, you have an improved chance of preventing such incidents. You can evaluate their understanding of what they learned by having them complete this Employee Readiness Check after each training session.

Device Security on Mobile

Online hazards have increased as remote employment has grown in popularity. Employees put data at risk by accessing it on their laptops, smartphones, or other mobile devices. To help prevent these threats, implementing strict mobile security regulations and effective mobile device management is essential.

Frequently Updated Software

Even the best security programs require periodic updates to remain effective against recent threats. Check to see if your system has the most recent security fixes available.

Superior Security

Many companies avoid using professional cybersecurity services because they believe they are just another unneeded expense and would like to use their own, less expensive security measures. While maintaining a budget is crucial, we always recommend that you invest in a trustworthy cybersecurity solution to protect your company from phishing and several other types of cyber threats.

We can put all these procedures into action for your company as a trustworthy managed service provider that has assisted companies of all sizes for years. Get in touch with us if you wish to strengthen your protection against phishing and other online risks. As a good start to your new Employee Training, have everyone in your office check out our Free Ebook! We’ll be pleased to provide you with a free consultation, so call us today!

Remote worker on laptop

Remote Workforce Considerations

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As a small business owner, we all know that this is a very trying time. As businesses are required to send their workers home or stop working completely, we’re all trying to figure out how to navigate these uncertain times. When it comes to your employees working from home, there is a lot to think about.

Employee & customer safety

  • Safety is our ultimate concern. During this pandemic, we encourage you to practice social distancing and to utilize the available technologies to continue with your day to day.

HR Policies

  • This can be tough as many companies may not have an established work from home or flextime policy. There may be concern about employee productivity, data access and communication. As part of our business resources, there are policies provided by a top-notch HR Company and communication options.

IT/Data Security and Access Policies

  • Making sure your employees are able to access what they need can be tough. Your IT partner should be able to assist you in creating policies and making sure your employees have ONLY the access they NEED.

Business Continuity Planning

  • During an emergency is not when you should be thinking about business continuity. Your IT partner should have been having these conversations with you about making sure your data is safe and backed up.

Physical security for your office if you’re not there

  • While you’re away from your office, are you confident that your space and equipment is safe? Physical security, cameras and alarm systems are vital in protecting your company. Knowing who has gained access to your company and when is a large part of keeping your data safe.

The bad guys (hackers) taking advantage of the current situation to gain access into your systems

  • Unfortunately, hackers are taking advantage of the COVID-19 pandemic. They are using fear to their advantage. One example of this is the John Hopkins COVID-19 map. Hackers have duplicated this and created a map that allows them access to your computer once you’ve clicked on it. Making sure you are getting information from credible sites and that you have virus protection on your computer is crucial. Some hackers will also call impersonating your IT partner, the IRS, etc. Do not allow anybody access to your computer unless your are expecting them and make sure you know who is calling you. If you are unsure, you can always hang up and verify.
  • The FTC has provided a list of Coronavirus scams – click here to view

 

If you need assistance, Oversee My IT is available to answer questions and guide you. You can reach us by filling out the information on the Contact Us form or by calling 817-866-2400.